Internal Regulations

This document covers the principles that regulate the activities of the Doctorate, as decided by the Board of Lecturers (see below), and the deadlines associated with such activities.

The regulations given in this document apply entirelly to students of cycle 30 and subsequent cycles. Students of cycle 29 have to refer to this regulation only for the part concerning the final exam. Students of previous cycles have to refer to the old regulation.

The duration of the PhD program is 3-years. The overall effort of the student for is 180 ECTS. The final PhD exam has to take place by February 28 of the year following that in which the student ends the 3-year course (e.g., students of cycle 29 have to take the final exam by February 28, 2017). A student can ask to suspend the PhD program, and thus to post-pone the final exam. During the suspension, she/he has not the student status. In case she/he is awarded with a grant by the Doctorate, months falling in the suspension period are not covered by the grant, which instead covers the 36 months of the duration of the PhD program.

bullet  First year
bullet  Second year
bullet  Third year
bullet  Delivery and assessment of the first draft of the thesis
bullet  Delivery and assessment of the final draft of the thesis

First year

The Board of Lecturers, in its first meeting following the admission, will nominate an Advisor for each candidate, based on the students' indications.

By December

After looking at the curricula of the admitted students and consultation with the advisors, the Board of Lecturers will approve a study plan for each student, according to the following:

A

0-30 credits for completion of the curriculum of basic studies, chosen from the regular courses from the graduate and undergraduate curricula offered at Sapienza. The Admission Commission makes a proposal for the assignment of credits of type A.

B

12-18 credits for specialized modules (1 credit = 8 teaching hours) offered by the Doctorate, by the Master Programmes or for courses offered by qualified institutions requiring a final exam, that must be approved by the Board of Lecturers.

C

12 credits for the attendance of summer schools, tutorials at conferences, and departmental seminars (usually on the basis of 0.5 credits for each 1 hour seminar), in order to ensure the integration of the post-graduate students in the life of the department and the development of multi-disciplinary competence in the various research areas of Engineering in Computer Science.

Notes on the study plan: Students that are assigned with X credits of type A can reduce the number of credits of type B of X credits (e.g., a study plan can include a 6 credit course of type A, two 3 credit courses of type B, plus 12 credits of type C). Also, credits of type C can be substituted with credits of type B. In any case, the total assignment (including credits of type A, B and C) should not exceed 30 credits. The exams of type A and B must be completed for the admission at the second year (i.e., by october of the first year). Changes of the study plan can be accepted, but the request must be done before taking the exam. The credits of type C must be completed before the end of the second year. It is the students' responsibility to keep the exam data updated in the web site.

By October

The Board of Lecturers will decide the admission to the second year, based on the following requirements:

1

completion of the exams of type A and B;

2

work plan (8-10 pages as a rough guide), in which the objectives to be pursued in the doctorate thesis are covered in detail, as well as the methodology and techniques required to reach those objectives;

3

presentation of the work plan in a brief seminar (15 minutes + discussion).

The admission to the second year will be supported by an internal commission composed by 3 members of the Board of Lecturers.

At the time of admission to the second year of the course, based on the student's work plan, the Board of Lecturers will establish a Thesis Committee for each student, to give advice towards the completion of the thesis.

Second year
By October

The Board of Lecturers will decide the admission to the third year, based on the following requirements:

1

successful completion of the study plan;

2

progress report on the doctoral thesis (around 20 pages);

3

presentation of the progress report in a seminar (25 minutes + discussion).

In addition, the thesis committee will draft a report consisting of two parts; the report of the advisor and the report of the co-advisor.

The admission to the third year will be supported by an internal commission composed by 3 members of the Board of Lecturers.
 
Third year
 

The final exam should be completed by February 28 (of the year following that in which the end of the third year falls).

Delivery and assessment of the first version of the thesis

By July

For each student, the Thesis Committee will propose four names to the Board of Lecturers, for the selection of two External Reviewers, Italian or foreign, who will be requested by the Coordinator to provide an evaluation of the thesis.

   
By October 31st

The student will prepare a first version of the thesis in English, upload it in the doctoral web-site, and send it to each member of the Thesis Committee, to each External Reviewer and to the Coordinator. This version of the thesis is the one that will be evaluated by the External reviewers.

     

By November 15th

The reports of the External Reviewers must reach the Coordinator by the middle of December. In case the reviewers think the thesis is not adequate for a final defense, they may assign up to 6 additional months to the student to revise it. After this period, the student will submit again the thesis for a new evaluation by external reviewers. In this case, the final defense (cf. below) will be shifted forward according to the addional months allowed to the sudent for revising the thesis.

Delivery and assessment of the final version of the thesis

By January 15th

The student presents the Thesis in a seminar (duration: 40 minutes + discussion), to an internal commission composed by 5 members of the Board of Lecturers, which include the members of the Thesis Committee. The admission to the final exam is decided by Board of Lecturers, based upon the reports of the External Reviewers, and of Thesis Committee (reports from the advisor and co-advisor), and of the overall assessment, made by the commission, after the presentation.

By  February 28th

The student will be required to present and discuss the thesis in front of the PhD Awarding Commission (see below), which is empowered to issue the title of Doctor of Research. By this date the studens have also to submit the final version of the thesis, in which they incorporate the modifications suggested by the reviewers or by the internal commission.

 

Board of Lecturers

The Board of Lecturers is the main body of the Doctorate and it has full responsibility for the management of the Doctorate. The Board of Lecturers is composed by the Professors of the Department of Computer Control and Management Engineering. Additional members can be appointed by the Board, also from external institutions, according to the university policies and rules.

Admission Commission

The Admission Commission evaluates the candidates that applied to enter the PhD program; the commission will also suggest courses of type A, for the candidates that are admitted. The three members of the commission are selected by the department, based on a shortlist of 6 nominations chosen by the Board of Lecturers (to be provided each year by December 31st).

PhD Awarding Commission

The commissions of judges that awards the title of Doctor of Research is nominated by the Rector and includes three members chosen from professors and researchers, including outside personnel, who belong to the scientific disciplinary sector relevant to the doctorate, according to the university policies and rules. At least two members must belong to a University other than ‘La Sapienza’. The members of the commission are selected by the department, based on a shortlist of 6 nominations decided by Board of Lecturers (to be provided each year by December 31st).

Thesis Committee

The Thesis Committee for each student at the admission to the second year is nominated by the Board of Lecturers and is composed by:

  • - the advisor
  • - a co-advisor, possibly not belonging to the Board of Lecturers (see role description below)

Optionally a further member can be added to the Thesis Committee upon request (for example, an additional member can be a representative of an external organization funding the PhD student).

Internal Examination Commissions

The Board of Lecturers appoints the following examination commissions, which are requested to provide input for the decisions to be taken about the students:

  • - the commission for the admission to the second and third years (composed by 3 members of the Board of Lecturers);
  • - the commission for the admission to the final evaluation (composed by 5 members of the Board of Lecturers, which include the members of the Thesis Committee).
     
Roles and responsibilities

The advisor has the priviledge and the duty to advice the student in the definition of the study plan, in the identification of the subject of the thesis and in helping the student working towards the achievement of the thesis objectives. It is the Advisor’s responsibility to meet periodically with the Thesis Committee to track the progress of the student’s and to supply the Board of Lecturers with the required documents.

The role of the co-advisor is to follow the student’s work to identify any weak points and suggest alternative approaches, thus contributing, along with the advisor, to a broad perspective and to the achievement of an adequate level of quality of the research activities carried out by the student. The co-advisor is also required to produce an additional independent report on the first draft of the thesis (the version sent to external reviewers).


Random Student

Francesco RIccio
Francesco RIccio
Spatial Semantics, Human-Robot Interaction, Knowledge Representation, Multi-Robot Systems
Full profile
Click here to see awards.
Click here to submit a candidature to becom PhD student.